Funds and Finances

Finances

Training budget
As per May 1 2017, all PhD candidates (barring external PhD candidates i.e. ‘buitenpromovendi’) have a total training budget of €5.000. This is to cover the costs of any courses, congress visits, books, dissertation costs etc. Any declared costs must have an obvious and apparent link with the PhD candidate’s successful rounding-off of the PhD trajectory.  The training budget is not meant to be used for any general costs related to research, e.g. the purchasing of a PC. The department head is responsible for that the budget is used for appropriate means only. The PhD candidate may at any time request the department manager for an updated overview of the budget.

•    Primary funded (1e geldstroom) PhD candidates have a budget financed by the FGB of €5.000;
•    PhD candidates on secondary funding (2e geldstroom) (NWO/ZonMw/KNAW), have a training budget (benchfee) of €5.000, financed by the grant provider;
•    Industry funded PhD candidates (3e geldstroom) should have a training budget financed by the financing party. If no agreements have been made regarding the training budget, the budget will be financed by the department.

The total training budget is €5.000, i.e.: €1.250 per annum for a 4-year PhD trajectory or €1.667 per annum for a 3-year PhD trajectory. The annual budget may be exceeded by a maximum of €350, as long as the maximum budget of €5.000 is not exceeded.

The business controller will supply the PhD candidate with a budget number for his/her training budget at the start of the PhD trajectory. The budget number will be frozen 2 months after the end of the employment contract, when the budget is no longer available. Any unused funds will be returned to the faculty.

Talent fund
Talented PhD-candidates who want to pursue part of their training/education abroad, can be part funded by the faculty (c.q. graduate school), to compensate for extra expenses related to the period abroad. There are two submission rounds annually: May 1 and November 1. As per 2018 the rules have been updated and there is an amended application form. The application must be put forward by the department head. The PhD-Education Committee (PEC) has the final decision as to whether a request for funding will be endorsed.

FGB Junior Career Award
The faculty (c.q. the PEC) annually awards the FGB Junior Career Award to a talented PhD student who is in the latter stages of the PhD trajectory, or has recently graduated. The award is granted to the candidate as an appreciation of his/her contribution to the scientific field of study and as encouragement in the early stage of an a academic career. The nomination must be put forward by the head of the departments, and each department may nominate one candidate per year. More information about the details governing the award.

The FGB Junior Career Award was first awarded in 2017. The names of the winners can be found below and will be updated annually.

Year

Name Winner

Department

2017

Junhui Wu, PhD

Experimental and Applied Psychology

2018

Angelo Romano, PhD

Experimental and Applied Psychology

PhD Reimbursement for candidates started before 2016

In addition to the standard PhD reimbursement, FGB has a transitional arrangements consist of two separate sets of arrangements: one for (external) PhD students from the former Faculty of Psychology and Education and another for (external) PhD students from the former Faculty of Human Movement Sciences.

As of 1 January 2017, the PhD defence reimbursement will be paid out by your own Faculty. All FGB PhD candidates that have provided the University Library with a licence for non-exclusive publication of the dissertation in electronic form, if necessary with a temporary publication embargo, are entitled to a PhD defence reimbursement of € 500,-. Read more on the application for the PhD Reimbursement.

PhD Reimbursement for candidates started after January 1, 2016

All FGB PhD candidates that have provided the University Library with a licence for non-exclusive publication of the dissertation in electronic form, if necessary with a temporary publication embargo, are entitled to a PhD defence reimbursement of € 500,-. Read more on the application for the PhD Reimbursement.

Additional expense allowance
If an (external) PhD student meets all of the following requirements, he/she may also qualify for an additional expense allowance of €300 in addition to the standard expense allowance of €500 (bringing the total expense allowance to €800):

  • In order to qualify, the (external) PhD student must meet the following requirements:
  • Start date of the (external) PhD student was after 1 January 2016*
  • The PhD student is employed by Vrije Universiteit Amsterdam or is an external PhD student with his/her own time-dependent scholarship or stipend;
  • The (external) PhD student meets the timeliness requirement:

This means a maximum of 4 years for full-time PhD students and a maximum of 5 years for part-time PhD students (0.8 FTE) (or pro rata for non-standard working hours as agreed and confirmed in a written agreement at the start of the PhD programme).
The date on form II (admission to the dissertation defence) must therefore be before the end date specified in the training and supervision plan at that time.

*PhD students who started their programme before 1 January 2016 and who will complete their programme after 1 January 2019 (who are not eligible for the Transitional arrangements for PhD compensation, Faculty of Human Movement Sciences or the Transitional PhD Bonus arrangements, Faculty of Psychology and Education) may be eligible for an additional expense allowance of €300 if they meet requirements 2 and 3 (bringing the total expense allowance to €800).